Summary

Based on the European Privacy basic Regulation (EU DSGVO) the privacy policy for the TECHNIA Online Academy have been revised.

Full policy

Privacy Policy

(1) Through the use of the learning platform, personal data about you is stored. This includes your name and e-mail address, which courses you use, what you did it in the courses and when you did it. Performance results from the courses (test results, etc.) are also saved

This data is linked to you personally. It is therefore our duty to inform you that this data is collected and processed and what rights you have in this regard.
We ensure that only those persons for whom it is absolutely necessary have internal access to this information. Personal data will be treated confidentially and will not be made available to the general public. Most of the data is entered by yourself. Therefore, you already know this data. Other data is generated automatically by assessments during tests and tasks or by course supervisors/trainers. In addition, logs of your use are automatically generated on the server. These are used to solve technical problems.

Your contact persons (responsible persons):

Ewald Werling
TechniaTranscat GmbH
Am Sandfeld 11c
D-76149 Karlsruhe
Telefon: +49 (0)721 97043 11
E-Mail: ewald.werling@technia.com

Our data protection officer:

Herr Dirk Fox
Secorvo Security Consulting GmbH
Ettlinger Straße 12-14
D-76137 Karlsruhe
Telefon: +49 (0)721 97043 11
E-Mail: datenschutz@technia.com

(2) Our learning platform is used for training and instruction. Participation is partly voluntary or mandatory on demand. The legal basis is the legal provisions on data protection and requirements in the areas of occupational safety and quality.

(3) We use the information on course completion to provide evidence of compulsory training and to compile statistics.

The data will not be passed on to third parties outside the company. Selected data is forwarded to TeECHNIA branches in other countries (outside of the EU).

The data in your user profile will be stored until the user profile is deleted by TECHNIA. The data from the participation of the course will be stored until the course is deleted. Results from tests, learning packages and tasks as well as data about course completion and evaluation are retained until the expiry of legal retention obligations.

(4) When using the learning platform, cookies (small text files) are stored on your end device. In particular, they contain your access authorisation for subpages and a current “bookmark” as well as simplifying subsequent logins. The learning programmes can only be used if you permit the storage of cookies on your end device.

(5) If you are registered as a participant, your profile information is only visible to administrators and course trainers.

The internal messaging services allows trainers to send messages to their course participants. These messages are sent to the participants by email. When selecting participants to send a message to, they are uniquely identified with their email address.

By default, an email is sent to the address stored in your profile for every message that is posted in the forums. At the same time, you will be subscribed to the forum in which you have made a post. You can alter these settings at any time in your personal profile.

Lists are available for every course or webinar containing the names of all course participants. The lists contain your name, your profile picture if you have chosen to upload one and a link to your personal profile. This data is visible for all course participants.

(6) You have various rights against the responsible body regarding the data stored about you. These include:

  • Information from the person responsible (see above) about the data that is stored about you. If you log in to the platform, you can view this data yourself at any time.
  • Right to correction of data. If incorrect data is stored, you can adjust some of it yourself (profile data you entered yourself) or ask the person responsible to do so. The person responsible will comply with the request, provided that the correction is justified and appropriate.
  • Right to deletion of data. You have the right to have data deleted that is incorrect or for which the person responsible has no further purpose. There is no right to the deletion of data if the person responsible is obliged to retain the data for legal reasons or through other obligations (e.g. contracts with customers, proof of instructions, proof of quality assurance). The obligation to store data may also exist after termination of employment. There is also no right to deletion if information has been entered by yourself and is in context with information from other users (e.g. forum posts).
  • Right to limitation of data processing. The person responsible will ensure that, in the event of a limitation, data is only accessible to those persons who must necessarily inspect the data. For this purpose, the person responsible can make use of pseudonymization and anonymization.
  • Right of objection. You can object to the further use of the data. This does not apply retroactively. The right of objection is not an automatic obligation for the person responsible to delete the data. If the person responsible has data storage obligations for other reasons, they will weigh this up and inform you.
  • Data transferability. You have the right to receive data entered by yourself in an electronic format that can be used elsewhere. The right is limited to data that is not subject to a company secret and therefore may not be transferred to other places or that concern the rights of others, e.g. copyright.

(7) You have the right to revoke your consent to the processing of your data. The revocation may result in you no longer being granted access to the learning platform and no longer being able to participate in a course. The refund of fees in such a case are governed by the Terms and Conditions. If the processing takes place within the framework of an employment contract, the right of revocation may be limited.

If you believe that the processing of your data is not lawful, you can contact the responsible person of the company, the data protection officer or the supervisory authority.

(8) There is no profiling as defined in the General Data Protection Regulation. Within courses, tests can be the basis for the proof of the necessary qualification to complete a course. Tests are evaluated automatically. The test questions are compiled by humans for each individual course.

It is currently not intended to use the data for purposes other than those mentioned above. If the data should be used for other purposes in the future, we will inform you in advance.


Summary

General terms and conditions for the use of the web-based training programmes (“T&C Web Training”) offered by TECHNIA GmbH (“T”)

Full policy

1. Scope and subject of the contract

T offers companies (“the client”) and their employees (“the participant”) web-based training programmes (“e-learning programme”) covering a range of thematically defined fields. As part of the e-learning programme, T provides the client with access to the internet platform (“website”) https://onlineacademy.technia.com/onlineacademy/ which enables the client to allow participants to take part in the e-learning programme. The use of the e-learning programme and the website is subject to the provisions of the T&C Web Training. The terms of the T&C Web Training are supplementary to our General Terms & Conditions (“T&C”) By accepting the service or registering, the client accepts the T&C Web Training, waiving its own Terms and Conditions. Other conditions are only binding if they have been accepted in writing by T; the T&C Web Training are then to apply additionally.)


2.Courses

T offers courses covering a range of thematically defined fields. The individual courses comprise a spectrum of different functions. The functional scope of the various courses is defined in the respective course specifications.


3. Registration and access data

All participants who are to obtain access to the website are required to register in order to use it. A form is provided for participants to make their registration application. The following details are required for this: first name, surname, company, e-mail address, institution and department. A user account (“account”) with a password is set up for each participant. Each participant is directly informed of the activation of their account by e-mail. The password must be changed upon the first login. Every registered participant is obliged to handle the login details (account and password) confidentially. In particular, every registered participant must protect third parties from gaining unauthorised access to their login data. It is not permitted to disclose access data. In the event of a violation, T is entitled to immediately terminate the user contract and block the account. Each registered participant is responsible for all activities that are carried out with their account. T must be informed immediately if any breaches of security should occur as a result of unauthorised usage of the login data. In order to guarantee security, the “logout” feature should always be used to end a session.


4.General use of the website

It is not permitted to use the website for any illegal purposes or contrary to the T&C Web Training. Any interference with the website’s operational functionality or that of the T server and connected networks is not permitted. Any individual’s personal use of the website must not partially or fully disrupt any other person’s use of the website.



5. Use of the learning platform for information and data transfer s  

It is not permitted to use the website for any illegal purposes or contrary to the T&C Web Training. Any interference with the website’s operational functionality or that of the T server and connected networks is not permitted. Any individual’s personal use of the website must not partially or fully disrupt any other person’s use of the website.


  • Content that is pornographic, harmful to minors or glorifies violence and data or content and data which is offensive to human dignity.
  • Content or data that is designed to encourage others to consume illegal substances.
  • Content or data that provokes discriminations, hate or violence directed at others based on the colour of their skin, ethnic background or nationality.
  • Content or data that is of a threatening, insulting, illegal, abusive, obscene, defamatory, vulgar or offensive nature in any way or that could lead to an infringement or violation of privacy.
  • Content or data that infringes any third party rights, especially manufacturing and industrial secrets, confidential information, brands and patents and, in the broader sense, all industrial or intellectual property rights or any other rights related to protected information or contents.
  • Content or data that contains viruses, Trojans, worms, time bombs, cancelbots, corrupted files, codes or programs, which could disrupt, suspend or restrict the functioning of software, computers or telecommunication systems.

6.Storage of account data

The Data Protection Guideline is to be followed with regard to the storage of data. T reserves the right to have access to the account information of all registered participants and to store this, provided that this is necessary in order to render services properly. The disclosure and storage of account information, contents or data is only done in order to satisfy legal requirements or to preserve evidence.


7.Rights of use

Participants are granted a basic, non-exclusive, non-transferable right of usage, limited to the period of the contract duration, for the use of the materials provided. Provided that no other agreements are made, the right of usage is only granted for the country where the client has its registered offices. The right of usage is only to be exercised at the same time by the maximum number of participants that the client has paid user fees for in accordance with the respective contractual agreements. T reserves the right to review this, on the basis of the activity protocol. Depending on the module, it may be possible to download certain documents and data. These documents are protected by copyright, and in particular, the distribution and publication of these is prohibited.


8.Links to third party pages

If T should provide any links to third party pages, this is only done with the aim of increasing participant convenience. The respective owners of such third party websites are exclusively responsible for their content and material. Access to any third party page via a link from the T website is wholly at the risk of the participant.


9.Access requirements and availability

Use of the website entails the software requirements specified in the respective course description. The client is to bear all costs for the installation and provision of a suitable internet connection. T is not liable for disruptions in data transfer, which are a result of technical factors or configurations on the user side. The client is solely responsible for the hardware and software that they use as well as for their channels of communication. Disruptions and malfunctions do not release the client from their obligation to pay the arranged user fees. T assumes no liability for technical problems with network access. System maintenance work may result in limited usage or short-term periods where services are unavailable.


10.Contract duration and termination  

The contract is valid for the fixed period agreed individually. Each of the contract partners has the right to terminate the contract in writing for good cause and without notice.


11.Other claims, liability

Unless otherwise specified below, any other claims and further entitlements made by the client are hereby excluded. This applies particularly for damage claims due to a breach of contractual obligations. The above limitations on liability do not apply in cases of wilful intent, gross negligence on the part of the legal representatives or T executives or in the case of culpable negligence of fundamental contractual obligations. With the exception of cases of wilful intent, gross negligence by legal representatives or executives, T is only liable for damages that are typical of the contract and reasonably foreseeable. Insofar as T’s liability is excluded or limited, this will also apply for the personal liability of their employees, staff, colleagues, legal representatives and vicarious agents.


12. Final Clauses

Karlsruhe is the place of jurisdiction for all disputes arising from this contract. T reserves the right to sue at the location of the client’s registered offices. The contractual relationship is to be exclusively governed by the law of the Federal Republic of Germany. The use of the UN Convention dated April 11 1980 on Contracts for the International Sale of Goods (CISG) is excluded.